Project Support Officer

About the Role

Closing Date: 04/11/2025 

Are you a highly organised, proactive, and detail-oriented professional with strong administrative capabilities? Do you thrive in environments where your coordination and support skills make a real impact? Join the dynamic Infrastructure Services Delivery (ISD) Department as a Project Support Officer, where your administrative expertise will help deliver safe, sustainable, and fit-for-purpose facilities that enable contemporary and therapeutic care.

This is a minimum 6-month maternity leave cover position, where you’ll provide essential support to the Director of Infrastructure Services Delivery (DISD) and Project Managers (PMs), helping drive key funded capital projects that enhance health services across our region.

About the Role

As a Project Support Officer (PSO), your primary focus will be on delivering high-quality administrative and coordination support across all phases of capital infrastructure projects. Your responsibilities will include:

• Managing project documentation with accuracy and attention to detail.
• Coordinating meetings, preparing agendas, minutes, and follow-up actions.
• Liaising with internal and external stakeholders to ensure smooth communication.
• Providing financial support, including invoice processing, budget tracking, and monthly reconciliations.
• Providing procurement support, including identification and management of items such as equipment and furniture in consultation with key stakeholders.
• Supporting project governance, including maintaining frameworks, templates, and records.
• Handling competing priorities with professionalism and a solutions-focused mindset.

About You
We’re looking for someone who:

• Has proven experience in administrative support, with experience in project coordination (desirable).
• Demonstrates exceptional organisational skills, with the ability to manage multiple tasks and deadlines.
• Is confident in document control, meeting coordination, and stakeholder communication.
• Possesses excellent written and verbal communication skills, with a collaborative approach.
• Is highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint), with experience in using project management or finance systems (desirable).
• Is adaptable, resourceful, and committed to supporting the delivery of high-impact infrastructure projects.

This role is ideal for someone who enjoys being part of a small busy team, ensuring that administrative processes run smoothly and efficiently. If you’re ready to bring your skills to a meaningful role that supports regional health infrastructure, we’d love to hear from you!

Employment Type: This is a minimum 6-month fixed term, fulltime opportunity.

For further details, please refer to the Position Description or alternatively contact Sharon Benson, ISD Director on 0499 555 678 for a confidential discussion.

About Albury Wodonga Health (AWH)

AWH serves as the largest regional healthcare provider between Sydney and Melbourne, situated in the border cities of Albury and Wodonga. With a dedicated team of over 3,000 professionals, we proudly service a population of up to 300,000 across North-East Victoria and Southern NSW. Our extensive network encompasses two primary hospital campuses and an additional 22 sites, delivering a diverse range of emergency, surgical, women’s and children’s, community, mental health, allied health, and sub-acute services. Our growth continues with the opening of a state-of-the-art Emergency Department in 2024, and excitingly, the construction of a new hospital at our Albury site by 2028.  This expansion will greatly elevate our ability to service the needs of our community, and we need a great team of people like you to accomplish this.

What awaits you at AWH?

We are committed to our Employee Value Proposition and will deliver on our key pillars of Growth, Balance, Contribution and Lifestyle. We provide comprehensive induction and training to set you up for success, offer exceptional Rewards and Benefits and continuously nurture your professional growth by providing opportunities for development. 

Are you ready to become part of our team?

To uncover compelling reasons to embark on this career journey with us and become part of our fantastic team, please refer to our Candidate Information Pack.

Salary and terms will be in accordance with the relevant state EBA or Award.

AWH prioritises Equal Employment Opportunity, Ethical Practice, and embraces Cultural Diversity and Social Inclusion. We welcome applications from Aboriginal and Torres Strait Islanders. Please note that appointments are contingent on satisfactory pre-employment checks including Criminal Record check and working with Children checks.

Important Notice: All healthcare workers must maintain all vaccinations required by relevant healthcare regulations, guidelines, or their specific role within the organisation. In addition to mandatory vaccinations, AWH strongly encourage all employees to receive the COVID-19 vaccination and the seasonal influenza (flu) vaccination, as recommended by public health authorities and as a preventative measure to help ensure the safety and well-being of patients, colleagues, and the broader community.

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